Question

Opisz po angielsku zawod sekretarki. Minimum 90 słow.

Answer 1

The secretary is an employee which is helping his superiors with the labour organization, particularly in administrative matters, in the correspondence, in drawing notes up, for arranging the meeting of meetings, for care of guests, he is mediating in contacts between the boss and the staff and between the boss and enquirers, he will supervise the course of a working day according to the established schedule, as well as he is dealing with other support activities. Thanks of the close cooperation often around most important in the company is a person with very well-informed person.


Depending on a place of employment the scope of activities of the secretary can differ. The secretary most often reads, he is sorting and he is handing the correspondence over, he is guarding the document flow according to instructions office, he is writing up to the dictation, he/she is copying notes, he is creating and he is archiving the correspondence, he is answering the phone and he is communicating the information ringing or he is directing conversations at right clerks, he is setting dates of meetings for the employer. He can also establish the schedule of the journey and make bookings, to supervise clerks, he is guarding promptnesses in settling of matters, he is preparing materials and documents associated with meetings and departures.




Sekretarka jest pracownikiem, który pomaga swoim przełożonym w organizacji pracy, a w szczególności w sprawach administracyjnych, w korespondencji, w sporządzaniu notatek, umawianiu spotkań, opiece nad gośćmi, pośredniczy w kontaktach między szefem i personelem oraz między szefem i interesantami, nadzoruje zgodnie z ustalonym harmonogramem przebieg dnia pracy, a także zajmuje się innymi czynnościami pomocniczymi. Dzięki bliskiej współpracy często z najważniejsza osobą w firmie jest osobą bardzo dobrze poinformowaną.


W zależności od miejsca pracy zakres czynności sekretarki może się różnić. Sekretarka najczęściej czyta, segreguje i przekazuje korespondencję, pilnuje obiegu dokumentów zgodnie z instrukcją kancelaryjną, pisze pod dyktando, przepisuje notatki, tworzy i archiwizuje korespondencję, odbiera telefony i przekazuje informacje dzwoniącym lub kieruje rozmowy do odpowiednich urzędników, ustala daty spotkań pracodawcy. Może także ustalać program podróży i dokonywać rezerwacji, nadzorować urzędników, pilnuje terminowości w załatwianiu spraw, przygotowuje materiały i dokumenty związane ze spotkaniami i wyjazdami.

Answer 2

Who is the secretary? The secretary is an employee which is helping one's superior/transfered in administrative matters, in the correspondence, in drawing notes up, for arranging the meeting of meetings, for care of guests, he is mediating in contacts between the boss and the staff and between the boss and enquirers, he will supervise the course of a working day according to the established schedule as well as he is dealing with other support activities. What threats are connected with carrying this profession out? Secretaries are usually working in offices in which typical nuisances for such place of employment caused can appear with long-term work on the computer (backaches, of hands and bars, tiring out the eyesight itp.) and associated with the poor ventilation of the office space. The position of the secretary can create the psychological discomfort and personal problems e.g. secretaries are often forced to stay after hours at the work, they are becoming objects of the inappropriate behaviour of their bosses or guests itp. The secretary is reading, he is sorting and he is handing over the correspondence coming and coming out. He is guarding the document flow according to instructions office. He is situating and he is joining the appropriate ring binder to the correspondence which an employer is supposed to answer. He is writing up to the dictation, taking down in shorthand by hand or by machine as well as he is typing notes or he/she is copying from albums. He is creating and he is typing the routine correspondence. He is archiving reports and other notes. He is answering the phone and he is communicating the information ringing or he is directing conversations at right clerks and he is linking resulting talks. He is setting dates of meetings for the employer. He welcomes guests, he is making sure as for the substance of the case, as well as he is leading guests to the employer or of right person. He can establish the schedule of the journey and make the booking. He can put together and type statistical reports. He can supervise clerks. He can lead the file of the staff. He can draw notes up from meetings of the staff. He can do copies of the correspondence or other prints, using Xerox machines. He can prepare the outgoing mail. He can prepare notes, the correspondence and reports, using the computer. He is serving the coffee and the tea. He is guarding the promptness in settling of matters. He is preparing materials and documents connected with meetings and departures. He is organising meetings.